Global Conference Room vs Meeting Room: Which One Works for You

This client matters, so you need to put your best pitch forward in the best possible space. That's why it is important to know the difference between both of these spaces. Well, worry not, as The Coworking Spaces is here for your rescue again. We are going to solve the long old debate of which is better: the conference room vs. the meeting room, and which one works for you. So let's get started, shall we?

Conference Room vs Meeting Room: Purpose

Conference rooms are the go-to spaces when you need to show a professional image of your business to your clients. These spaces are used for longer sessions like lectures, presentations, and board meetings. In these sessions, one individual leads the entire course, pitching ideas and more. Conference rooms are particularly used when businesses need to impress high-end clients. They are also used for making high-stakes decisions.

On the other hand, meeting rooms for rent are mostly used by freelancers or remote workers who need a space for smaller sessions. These include quick interviews and brainstorming sessions. They are also great for providing a professional background for virtual meetings. These spaces are perfect for open dialogue and help you let your creativity run free.

Conference Room vs Meeting Room: Size

The difference between these two spaces is the size. The conference room is quite spacious and can accommodate up to 10–50 team members. These spaces are used for longer sessions like lectures, presentations, and board meetings. In these sessions, one individual leads the discussion, pitching ideas and more.

On the other hand, before you rent a meeting room, remember they are quite smaller than conference rooms. These spaces can accommodate 1 to 7 individuals at a time. Plus, meeting rooms available for rent are spacious enough to accommodate basic tech equipment.

Conference Room vs Meeting Room: Tech Setup

Conference rooms are mostly used for high-end meetings. They usually offer state-of-the-art tech devices within their space. These include video conferencing systems, smart TVs, and projects. Audio systems, interactive whiteboards, and wireless presentations are also common. And if you choose the right space, you may even get document cameras and touchscreen controls.

On the other hand, meeting rooms for rent offer a simple tech setup. Projectors, whiteboards, and speaker phones are typically the standards. Whereas ergonomic chairs and adjustable desks add comfort for the attendees. Perfect for basic interviews and brainstorming sessions.

Conference Room vs Meeting Room: Accessibility

To book a conference room, businesses need to give prior notice. As these spaces are mostly used for high-end user meetings, they need to be prepared beforehand. Plus, a larger space and larger tech setup take more time to prepare. This makes sure that the conference room is ready for smooth production once you get access.

Individuals don't have to wait long to rent a meeting room. These shared office spaces take just a few minutes to set up, making their accessibility much shorter than that of conference rooms.  

Conference Room vs Meeting Room: Cost

Conference rooms are quite expensive compared to meeting rooms. There are several reasons for this. Large space, more tech equipment, and high demand for important events. This coworking space has more associated costs than other options. These costs include support staff, catering, and parking. There are also fees for additional seating or rearranging the space as needed.

Whereas meeting rooms for rent don't have any of these associated. Thus making them less expensive than ant conference rooms. These spaces are used quite often by freelancers and remote workers. Making them quite budget-friendly.

Wrapping it Up!

Conference room vs. meeting room, which one works for you? Well, it depends on your needs and budget in the long run. If you are holding a big presentation or want to have a long session with high-tech tools, the conference room is your way to go. However, if you only need a small, private area for a quick meeting or brainstorming session, simply rent a meeting room. It's also less expensive in the long run. Both spaces offer great benefits. Knowing the difference will help you make the best choice. 

Whether you are a freelancer, entrepreneur, or part of a large team, The Coworking Spaces is the ultimate platform. We provide coworking solutions for professionals of all types. You can access it globally, anytime, anywhere. Dedicated desks, hot desks, private offices, virtual offices—you name it, we got it. Ready to book your ideal space? Check us out today!