5 Smart Benefits of a Meeting Room Booking System

Gone are the old days when people had to manually book meeting rooms over phone calls or emails. It was even worse to visit the space just to get your name written down on the register. And all this work simply led to sheer disappointment when you rushed down to the meeting room on your scheduled day. Only to find out, due to a human error, that the space is now occupied by other members.

What are you supposed to do in that situation? Take your presentation, brainstorming sheets, and laptop to a cafe, and call up your client to change the location of his ride. That's how one risks jeopardising the professional image they were hoping to project to attract that new potential client. If that rings a bell, then worry not, as the new digital age has taken coworking spaces by storm. With a single click of a button, one can book a meeting room without the hassles of making calls or manually filling out forms. All thanks are due to the meeting room booking system. These systems help you digitally book meeting rooms anytime, anywhere. And trust us, there is more to that! Here are 5 smart benefits of a meeting room booking system that a young entrepreneur like you needs to know.

First of all, What is a Meeting Room Booking System?

For starters, a meeting room booking system is a digital app or tool that allows you to easily book meeting rooms in whatever location you may require. Instead of running around blocks to find a space, one can simply check the app, see which meeting rooms are available, set the timings, and book it. Yup, it's that easy!

A meeting room booking system not only keeps all your bookings organised but also makes sure that no one else can book the same space. It also reduces confusion by keeping track of all bookings in the coworking space.

Benefits of a Meeting Room Booking System

Now that you know what a meeting room booking system actually is, let's discuss the benefits of booking a meeting room through such an app. Spoiler alert: It makes booking a space much easier and more convenient for everyone!

• Easy to Use: Imagine being able to book a meeting room with a single click of a button. A meeting room booking system does exactly that. No more running around looking for the perfect empty space to hold your meetings. The interface of most booking systems is quite simple to use. It's like reserving a seat at your favourite restaurant for lunch, but even better!
• No Double Bookings: A human error that is likely to happen while reserving a meeting room manually is that two teams may show up at the same time to use the same space. Well, with a meeting room booking system, that won't happen again. Such systems keep track of all bookings, making sure that no space is booked twice within the same time frame.
• Reminders and Alerts: According to a survey, around 77% of professionals actually remember they had a meeting to attend. And now, who is one of them? You! A meeting room booking system sends a reminder before your booking so you don't skip a beat on your business productivity. Not only that, but a few even send alerts to notify you that your meeting is about to end, especially when the space is booked for back-to-back meetings.
• Maintain Equity: Unlike the traditional booking system, the data shows no priorities to specific team members or business owners. It plays a fair game and maintains equity. This allows no one to hog the space and gives every entrepreneur a fair chance to utilise the room and lead a successful meeting.
• Tracking Time and Usage: Curious about the most utilised spaces suggested by other business owners? The meeting room booking systems provide that information as well. You can also check room availability and their duration, allowing for spontaneous brainstorming sessions as creativity hits.

Conclusion

Meeting room reservation systems appear to have significantly streamlined the process of booking a meeting space. The inconvenience of having to call multiple times due to overlapping appointments is no longer an issue. Whatever the meeting is for—in-house or client deliberations, quick catch-up sessions in between business, etc.—it has become overly simple and stress-free.

Are you wondering how to make the process of planning your next meeting less boring? Get The Coworking Spaces app and book any meeting room you need at any time. Forget the many hours of phone calls, email threads, and mix-ups that would be embarrassing. Try the app now and see how simple it is to make a reservation!